Vertisystem hiring Manager Sales Administration in Burbank, California, United States

Job Description

Position Summary:

This position is responsible for managing the day-to-day operations for the Airlines Content Licensing team. The manager will serve as sales support, working closely with airlines sales executives and cross-functional teams (marketing, research, tech ops, etc.) for all Warner Bros., HBO, HBO Max, and Turner network content. The manager will work closely with WBD tech ops team to ensure all materials (theatrical/edited masters, languages, trailers, etc.) are delivered to the airline labs correctly and on time.

JOB RESPONSIBILITIES:

•                    Acts as main point person for the three airline labs (West, Above, and Anuvu)

•                    Create language avails for WB New Release films, provide language updates to Marketing to distribute to clients and upload to B2B website (wbtvd.com).

•                    Manage and process incoming WB, HBO/HBO Max, and Turner networks airline purchase orders in a timely manner.

•                    Process Weekly Anuvu PO Reports (every Friday)

•                    Independently handle HBO/ HBO Max/WB and Turner content master/language ordering for films, TV, docuseries & docufilms as required.

•                    Identify and gather HBO and HBO Max material and coordinate through Tech Ops team and initiate system orders on behalf of (HBO NY team)

•                    Responsible for the day-to-day monitoring of the WB and HBO purchase order mailboxes to ensure all requests and follow-up items are addressed and prioritize time-sensitive issues

•                    Identify and update HBO B2B website (HBO.WBTVD.com) with new avails

•                    Prepare new titles for upload and with the appropriate rights

•                    Research rights on WB, HBO, HBO Max and Turner titles in rights management system (IPM) and update 100+ titles for the WBTV content offered to clients.

•                    Manage the TV avails grid and track hours booked for all HBO Max and HBO deals

•                    Work closely with sales executives weekly on a la carte reports for finance 

•                    Provide New Release edit notes to Marketing to upload to wbtvd.com where applicable.

•                    Enter all rights into PO processing system (MACCS) for all new release titles (Films & TV) to populate on website

•                    Gather language assets for new WB releases

•                    Update internal & external language trackers

•                    Place MLOs with specific instructions for lab

•                    Perform ad hoc projects as assigned.

JOB ESSENTIALS:

•            Outstanding verbal and written communication skills.

•            Must have meticulous attention to detail and commitment to accuracy.

•            Strong research and problem-solving skills.

•            Positive/can-do attitude and ability adapt to evolving situations and technology needs.

•            Ability to learn quickly and proactively adapt to new tools/processes. 

•            Superior organizational skills with ability to both multi-task and follow-through on long-term projects. 

•            Ability to collaborate and thrive in a fast-paced environment

•            Team player

•            Answer client emails (requests for scripts, rights, info on titles, etc.)

•            Must have the ability to work well under time constraints

•            Interface with Content Service Providers directly about rights and material avails daily

WORK EXPERIENCE:

•                    5-7 years’ work experience in Entertainment industry or related field.

SOFTWARE REQUIREMENTS: Microsoft Outlook, Excel, Word, PowerPoint, Google Docs, Teams, Slack and other relevant software tools.

EDUCATION:

•                    BA/BS required in a related field or equivalent work experience.